Privacy Policy

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This Privacy Policy explains how TCU International e-learning Conference ("we", "us", or "our") collects, uses, and protects your personal information when you use our conference website and registration services.

1. Information We Collect

When you create an account or register for an event, we may collect:

  • Identity details: name, title, gender, and year of birth
  • Contact details: email address, phone number, country, and postal address
  • Professional details: occupation, institution/organization, and education level
  • Profile photo and any biography you choose to provide (Optional)
  • Technical details: IP address, browser type, and cookies essential for website functionality
  • Conference activity: registrations, submitted papers, and survey responses

2. How and Why We Use Your Information (Lawful Basis)

We process your data to fulfill our contractual obligations to you as a registrant, and based on our legitimate interests in improving the conference experience. This includes:

  • To create and manage your account and event registrations
  • To issue conference badges and certificates of completion
  • To communicate important updates about the event and your submissions
  • To process paper submissions and manage the peer-review workflow
  • To improve our services through aggregated, anonymized analytics

3. Sharing of Information

We do not sell your personal information. We share your data only with trusted parties necessary for conducting the conference:

  • Service providers who help us operate our platform (e.g., email, hosting, and payment providers)
  • External academic reviewers assigned to evaluate your paper submissions
  • Public authorities, only when strictly required by law

4. Data Retention

We retain your personal information for as long as your account remains active, or for a period necessary to provide our services, maintain academic records of attendance, and comply with legal obligations.

5. Your Rights

Under applicable data protection laws (including Thailand's PDPA), you have the right to access, correct, restrict, or request the deletion of your personal data. You may update your profile directly on our website or exercise your rights by contacting us.

6. Security

We implement appropriate technical and organizational security measures—including SSL/TLS encryption and secure credential hashing—to protect your personal data against unauthorized access or alteration.

7. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data rights, please contact us:

  • Email: iec@thaicyberu.go.th
  • Phone: 02-039-5671
  • Address: Thailand Cyber University (TCU), Ministry of Higher Education, Science, Research and Innovation, 328 Si Ayutthaya Road, Ratchathewi, Bangkok 10400